Orientation Meeting Information
6:30 - 7:00pm
Before regular Village Meetings
Unitarian Universalist Church
1685 W 13th Ave at Chambers
PLEASE do not disturb other meetings in the building
April 12 Agenda
- Guidelines CV/OCF
- Other forms
past meeting notes
Are you new?
Do you want to learn about Community Village?
Questions on requirements or where to plug in?
Orientation for Community Village is setup to answer these questions and make available all relevant information concerning Community Village. Each orientation meeting covers essential topics, like requirements, guidelines, and forms. Orientation also covers topics and events that will help you engage, network, and plugin to our beautiful Community Village.
If you have any further questions you may contact the orientation coordinator at email@example.com
February Orientation 2018
Our first orientation meeting was a success. Thank you for all who attended and shared. There was a lot of information covered so as a reminder and for those of you who could not make it, here is what we went over.
Many of these items are taken from the Village Guidelines. See them all HERE.
- Mission Statement
- Good meeting process
- Village structure
- Who to contact
Our history in the Oregon Country Fair is important. It informs who we are and how we evolve to meet the challenges of our day.
Community Village is part of the Oregon Country Fair that has existed from 1977 to promote social change, education, and give those groups a place to network and swap ideas with each other and fair goers. Brain stormed at a kitchen table by Marshall Landman and Brian Livingston of the Cascadian Regional Library, they saw a potential to add to the 1976 Appropriate Technology area to include cooperative and communal groups. There are some constants of the village since these early days like our consensus based decision making process, our mission statement, and eligibility for participation. Although separately incorporated from OCF, Community Village has created and contributed to many areas of the OCF. These contributions include the first info booth, camping security, Altered abled access and advocacy, non-smoking area, 6-pack, and others.
“The Village was envisioned as a place where fairgoers could learn about making changes in their lives that could have far-reaching, cumulative effects. It would bring together in one setting all the nonprofit booths along with cooperative organizations and groups that promoted alternative technologies.”
The “organizers hoped that friendships formed would carry over to the workday world, so that the village itself would become a living network- a cooperative of cooperatives” These two quotes given by Suzi Prozanski in her book Fruit of the Sixties, give you a good idea about our next topic, the mission statement.
Our mission statement is not the two-three sentences you may be accustomed to reading, but it is worth taking a closer look at. It is one of the things that has guided our evolution and kept Community Village true to its purpose.
It is as stated: “In the midst of sparkling crystals, aromatic foods, and the river of people, rests an island of idealism, the Community Village. In the heart of the Oregon Country Fair, the Community Village promotes social/environmental awareness by providing a forum for the free communication of ideas. The process of putting together the Village is as significant as the end itself, as we organize cooperatively through consensus decision making. Beginning in 1976, we have grown from a modest display of appropriate technology to an intentional community involving the energies of individuals from many organizations.
The Community Village is a part of the OCF Family dedicated to education, information access, and networking for progressive social change. We have created a spiritual center manifesting the Village Vision of love, peace, trust, justice, cooperation, equality and social service. Believing in dreams, thinking of others, valuing differences and experimenting with new ideas, we hope to expand our consciousness beyond our morning circle, growing beyond the Fair and out into the world.”
There are some important aspects to consider. Aspects that you should refer to when participating in Community Village. The first is that being a part of Community Village means that we all promote social/environmental awareness. The Village is the Forum that was created to be our back drop for our awareness building. Whether we are representing an organization in a booth, individually building social/environmental awareness on a topic/interest, or putting the work into creating the Village, We are all activists.
Consensus decision making is the next thing to note. This is an aspect that is difficult and transformative for anyone who engages in the process. It has been how decisions have been made since the beginning and for all the right reasons. More detail on this latter.
There is a clearer iteration of our dedication to education, information access, and networking for progressive social change, which leads into our last guiding aspect. Community Village’s vision of love, peace, trust, justice, cooperation, equality and social service. This aspect guides how we are to build consensus, create awareness, educate, and network with one another.
Keep these aspects in mind as you create, share, educate, and help build Community Village. It will not only fulfill our mission statement, but will also help connect each other in ways that are uplifting and supportive.
Good Meeting process
We use consensus decision making in Community Village. Consensus is from the Latin consentio, accents on the ‘o’s, literally meaning “feel together”. “ Consensus decision making is a creative and dynamic way of reaching agreement between all members of a group. Instead of simply voting for an item and having the majority of the group getting their way, a group using consensus is committed to finding solutions that everyone actively supports or at least can live with.”(https://www.seedsforchange.org.uk/consensus)
Active listening is a major component to this decision making process. There are three important points to active listening. (1) listen with all senses and fully concentrate on what is being said; (2) listeners should remain neutral and non-judgmental; and (3) listeners should not be tempted to jump in with questions or comments give speaker time to explore their thoughts and feelings.
Other components that are good to know are the thumbs up/down, the stand aside, and block. The thumbs up/down is great to use when you are in agreement/disagreement with what is being said or proposed, but do not wish to repeat already stated sentiments. Use a stand aside when you do not agree, but can live with and uphold the decision made by the group. A block is a serious matter. It means that you cannot let the decision stand and you are not willing to let the group go ahead. Due to the seriousness and how it affects decisions, be prepared to explain to the group why you feel so strongly about the matter and why the group should not do it.
Make sure to always speak up so everyone can hear you. Bring your best self. Keeping in mind that each of us has the best intentions for the group.
Community Village has two main structural elements. The first are themed booths that consist of a booth coordinator, groups/individuals, and a construction liaison. The council is the second. Council consists of dedicated individuals that are OCF staff and are responsible for making sure everything runs the way it should. Every booth has a specific council member that works with the booth coordinators and its members. Below are more in-depth definitions from our website.
COORDINATING COUNCIL: The Community Village Coordinating Council members act as the liaison between the Village membership and the Fair and are therefore OCF staff. The Council facilitates the Village membership in creating the Community Village each year at the Fair. The Council is self-selected. Call for Council is held at the January meeting and the Council is confirmed by the Village at the February meeting. Each Booth has a designated Booth Liaison on the Council who acts as an information resource for the Booth Coordinator and Booth members. Council members should be a participant of several years in the Village, preferably with Booth coordinating experience, and be familiar with both the operation of the Village and the Fair.
BOOTHS * GROUPS * BOOTH COORDINATORS: A booth is made up of organizations, cooperative businesses, associations and individuals sharing a common theme. Each Booth has a contact person (Booth Coordinator) who acts as a liaison between the group and the Village. All participants work together to form a cohesive booth that reflects their work in the community.
A booth coordinator, selected by booth participants, should have a minimum of 2 years village membership, and must already be participating in the booth. Booth coordinators are responsible for the smooth operation of their individual booths. They facilitate networking among groups, participants and Council. Booth coordinators monitor meeting and work party attendance for their booth members. They will then determine a member's participation eligibility. Booth Coordinators are responsible for sweeping their Booth, loft, and Booth camping area.
These are the themed booths that make up the village and a short description of what they do.
4A –in conjunction w/ OCF, rest area and aid station for alter-abled
Areas –Infrastructure, Stage, History Booth, Signs & Banners, Workshops & Demos and more.
Arts –creative workshops for all ages and art on display
Child Care – Provides child care during Village meetings, orientation meetings, and work parties.
Come Unity House – Central public gathering and sitting area. Extension Master Gardeners, Community Supported Agriculture, The Klamath Bird Observatory
Doors of Expression – "Nuts and Nerds" AKA Communications we are radio, mental health, and digital activists.
Fruit Booth – The Fruit Booth provides organic fruit, nuts, and granola to the Village and Fair. We run on consensus, are not-for-profit, and donate proceeds to a good cause.
Green Earth – Groups & individuals working to Educate, Empower & Inspire for the sake of Life and Earth.
Health & Healing –a variety of healing methods and health care options. And a source for free condoms!
Info Booth –info & rumor control. Need something, just ask. Get Sparkled. Good source for glitter. Intentional Communities –housing co-ops through land mates.
Lifelong Learning –alternative schools and beyond.
Little Village – childcare (limited times) nurturing, mommy respite.
Peace & Justice –says it all.
Rainbow Village - Building awareness of gender, Trans, and LGBT issues.
Restaurant –vegetarian meals; open breakfast through late night snacks.
Spirit – many spiritual paths represented (they organize the OM circle and opening and closing ceremonies).
Stage – Takes care of all aspects of our solar powered stage for speakers and performers.
Wild Edibles – daily plant walks, native plant identification, and bees A booth dedicated to teaching people about plants: native, edible, invasive and poisonous. We also teach about lichens, mosses, and fungi.
Youth Power – Empowering youth with jobs for beloved community.
There are booth break downs at the end of the Community Village meetings, starting in March. Here you will decide on booth specific topics, themes, tasks, and booth coordinator(s). Your booth coordinator and council liaison are there to assist you in all aspects of booth participation . They are some of our most knowledgeable people in the village and will gladly answer any questions. Any concerns should be brought to them first to be resolved immediately. Of course, the orientation coordinator is always available for questions. So who are these people and how do you contact them? Find these answers HERE.
Contact information and other relevant information may change. After all, we are an evolving group. To stay up to date check out the Community Village website (Be Here Now!), our past Newsletters, and the CV drum discussion group. The drum is a great place to see what is being discussed between meetings, general meeting times, notes, and agenda updates. A great way to learn how to plug in is to attend our next Community Village meeting, March 8th. There we will have our first booth break down. During which you will meet your booth coordinator, learn booth specifics, and how to contribute. Orientation will be reviewing website/CV drum, eligibility, camping, and workshop form deadlines. The next orientation meeting will be March 8th at 6:30pm. Meet at the same location and space as the Community Village meeting. Childcare will be provided at the orientation and community village meetings.
March Orientation 2018
- Website and CV Drum
- Camping and Workshops/demos form deadlines
Website and CV Drum:
Community Village’s website and the CV drum are great sources of information. You are encouraged to explore the website and CV drum. If you want to know about past meetings, guidelines, contact information, how to plug in, and so much more, then the Village’s website is where to go.www.efn.org/~comvill/ The CV drum is there to foster the flow of information and conversations in-between general meetings. Access the CV drum on the right hand side of home page.
Community Village is a dynamic organization. It is good to stay up-to-date on what is happening in meetings and what we come to consensus on during those meetings. You will find meetings occurring for the month with times and locations, links for agendas, Council contact information in the middle of the home page. Check here to familiarize yourself with past and upcoming meetings.
The left side of the page is where to find links to Village guidelines, new member orientation, forms, calendar, fair schedule, and information on a range of topics. When you fill out your online forms (eligibility, camping, registration, etc.) you can find the links to these forms there. Make sure to let your booth coordinator or orientation coordinator know if you need help with these forms or have limited online access.
The CV drum is located on the right side of the home page. Links to the Community Village newsletter are located here, as well. The drum is a great way to stay connected and engaged in Community Village between meetings. There are different ways to interact with the drum. You can sign up to get notifications on just announcements. You can view the drum, but not post. You can view and sign up to post on the drum. I recommend the later. In order to view and post things in the drum click the top link “view the new cv drum discussion list”. You will be asked you’re affiliation to Community Village. Once approved you will be able to post things. All posts are reviewed before being put on drum, so no need to repost things if you don’t see your post right away. Please give admin enough time to approve post. You will now get notifications when things are posted to the drum. The other drum options are limited, but useful. Just joining the announcements list allows you to get notifications of important information, events, and changes posted on the drum. If notifications are an issue or something you want to limit, then just viewing the drum when you have time would be the way to go. Everyone is welcome to view the drum, so you can still stay up-to-date with everything.
Visit our website and drum often.
The first form that will be due is our eligibility form. It will need to be filled out and sent by the second meeting in April. The forms are online. There is a link on the left side of the Community Village home page. Sam, also, posted the links to each form to the CV drum. If you encounter any problems let us know so we can fix them as soon as possible. Which eligibility form you fill out will depend on some factors. There are three eligibility forms. You will only fill out one. If you are representing a group fill out the group form. If you are representing your own activism there is an individual form to fill out. The last form is for designated service booths. The process for service booths is slightly different. Filling out the form online is still needed, but eligibility will be determined differently. Each service booth has its own internal requirements. If you are in a service booth, then check with your booth coordinator for requirements. So what makes a group or individual eligible? Here is what is stated in our guidelines
Eligible groups are democratically managed, have a cooperative focus, are responsive to community input, promote social change, are non-partisan and non-sectarian, and make a positive contribution to the community. Eligible individuals engage the public on subjects promoting the above values, both at and outside the Fair, or perform other activities approved by the Village as eligible. All groups, and individuals not performing activities approved as eligible, must submit a completed eligibility form to their Booth Coordinator by the second Wednesday in April. Eligibility is determined by the Eligibility Committee (which is open to everyone). The criteria for village participation is as follows: Each person must belong to a group which passes eligibility, or pass eligibility as an individual, and attend a minimum of 2 meetings and 2 work parties for a worker pass/wristband, with one meeting before the eligibility deadline in May. For a worker day pass or an SO pass/wristband there is a minimum of 1 meeting and 1 work party before the Fair. To verify attendance, please check in with your Booth Coordinator at the General Meeting and at work parties. During the Fair, individuals/groups participate by conducting workshops, demonstrations, presentations, staffing their booth or other areas, attending the morning circle (not required, but appreciated), and participating in the Village sweep two of the four nights, Thursday through Sunday, one of which must be Saturday.
Make sure to have your form filled out before the Community Village meeting in April! Please be specific and detailed in filling out the form. We want to know exactly what and how you or your group builds environmental/social awareness in the community. I encourage you to take another look at our mission statement before filling out the form. If you have any questions or need help, contact your booth coordinator or myself. It is always good to give your booth coordinator a heads up when you have completed the form online. Other important forms coming up are our camping and workshops/demos forms
Camping and workshops/demos form deadlines
Beth is the coordinator for workshops/demos. Beth has been giving updates and signing people up at meetings and can be contacted here: firstname.lastname@example.org or 541-525-9588. The workshop/demos form deadline for the Peach Pit is the May 10th Village meeting. The Peach Pit contains the entire fair schedule, a map, and other useful information. Having your workshop/demo in the Peach Pit will allow you to increase public participation and facilitate networking. Our public outreach is an important aspect of what Community Village does for the Oregon Country Fair. Putting on a workshop/demo helps fulfill group and individual eligibility your pass. Groups must put one on every two years and individuals are required to do one every year. Check with your booth coordinator to see if your group is required to put one on for the year. The schedule fills up very fast, so come to a general meeting or contact Beth to get on the schedule. The form is on the Community Village website. It can be found under the forms link on the left hand side of home page.
Sharon is the camping coordinator. She can be contacted by emailing email@example.com or calling 541-602-4567. She will be at the April and May meetings to sign people up and take forms. She will need your form by June 14th. There are two types of forms on the website a pdf format and .Docx Fillable Camping Form - type-save-email format. Choose one of these to fill out. You will notice some important information that should be read. Sharon created a camping orientation that explains everything you will need to know about where to camp and the process itself. The document will be emailed out to Village members on the orientation email list and will be posted on the CV drum. Please read this information before filling out your camping form. There is always limited space and it is very hard to adjust placement if something is filled out wrong. Last year 3 individuals signed up to camp in the same spot. They all showed up Thursday, gear fully carted and ready to set up. Only one actually had a spot. Luckily, accommodations where found, but it took a lot of quick thinking and adjusting on Sharon’s part. So please take care when filling out the form to prevent unnecessary confusion.
This is the time of year things start to grow, take form, and come together. By participating on the CV drum in between meetings to plug-in and referencing the websites information to stay up to date, you can help the Community Village do the same. Please remember to have your eligibility forms filled out online before the April 12th meeting. Our next orientation meeting will cover guidelines (CV/OCF), registration, and other forms. If you have any questions or would like to be put on the orientation email list contact Russell at firstname.lastname@example.org.
In the midst of sparkling crystals, aromatic foods,
and a river of people rests an island of idealism, the Community Village.
At the heart of the Fair, Community Village promotes social and environmental
awareness by providing a forum for the free communication of ideas.
The process of putting The Village together is as significant as the
end itself, as we organize cooperatively through consensus decision-making.
Since 1976, we have grown from a modest display
of appropriate technology to a community involving the energies of individuals
from over 90 organizations.