Village Guidelines v2009
ABOUT Community Village
VILLAGE MISSION STATEMENT:
In the midst of sparkling crystals, aromatic foods, and the river
of people, rests an island of idealism, the Community Village.
In the heart of the Oregon Country Fair, the Community Village
promotes social/environmental awareness by providing a forum for
the free communication of ideas. The process of putting together
the Village is as significant as the end itself, as we organize
cooperatively through consensus decision making. Beginning in
1976, we have grown from a modest display of appropriate technology
to an intentional community involving the energies of individuals
from many organizations.
The Community Village is a part of the OCF Family dedicated to
education, information access, and networking for progressive
social change. We have created a spiritual center manifesting
the Village Vision of love, peace, trust, justice, cooperation,
equality and social service. Believing in dreams, thinking of
others, valuing differences and experimenting with new ideas,
we hope to expand our consciousness beyond our morning circle,
growing beyond the Fair and out into the world.
COMMUNITY VILLAGE HISTORY:
The Village was started in 1976 as a place where the many social
change organizations in Eugene and across Oregon could come together
to network with each other and learn better ways to advance their
causes. The Community Village has been part of the OCF experience
ever since. The Village was a showcase for appropriate technology
in its early years, including a composting toilet, a solar shower
and an Aprovecho stove. When the appropriate technology part of
the Village grew too large, a new space was found and named Energy
Many basic services offered at the Fair began in the Village.
We had the first Information Booth, the first area helping individuals
with special needs, Alter-Abled Access and Advocacy (4-A), the
first non-smoking area, the first non-profit area, the first camping
security, the first 6-pack and the first women’s urinal!
The groups involved in Community Village reflect all aspects of
life. The current booths are: Peace & Justice, Green Earth,
Health & Healing, Life-Long Learning, Spirit, Little People,
4-A, Youth, Arts, Wild Edibles, Doors of Expression, Cooperative
Fruit, the Village Restaurant, Intentional Communities, Master Gardeners, Moon Lodge, Information
and the ComeUnity House rest stop. The Community Village is a registered in Oregon non-profit.
CONSENSUS: The Community Village reaches
all decisions by consensus. Attendance at a consensus workshop
is strongly encouraged for all CV members. Please see more below
at DECISION-MAKING PROCESS .
DECISION-MAKING PROCESS: To see
how another's truth aligns with our own requires patience and
open-mindedness. We believe each person holds a piece of the truth.
If you have something important to add to the discussion, please
share it. However, due to time constraints and the number of Village
members we often do not have the opportunity to hear each member's
opinion. Speak loud enough for all to hear, be succinct, listen
with respect, and offer clear presentations.
- When the group arrives at a shared sense of the meeting (“CONSENSUS”),
an individual may find it difficult to give consent.
- The individual may STAND ASIDE, which allows the individual
to avoid participating in a distasteful decision without imposing
his or her viewpoint on the rest of the group. This is a personal
statement. They are bound by the group's decision, but not expected
to implement it. The facilitator will determine how many stand
asides will prevent agreement on the decision.
A person who stands in the way of the agreement (BLOCK)
in the interest of the group is not imposing a personal viewpoint,
but the groups. If any person, after participating in the discussion,
feels certain that the decision would be a mistake by and for
the group, that person may block the decision. A person
who attempts to impose a personal viewpoint on the group is not
acting as part of the group, and thus has no power to stop the
agreement. People who stand aside/block will be expected to provide
their reasons and to offer an alternative. One block prevents
agreement; consensus has not been reached.
COORDINATING COUNCIL: The Community
Village Coordinating Council members act as the liaison between
the Village membership and the Fair and are therefore OCF staff.
The Council facilitates the Village membership in creating the
Community Village each year at the Fair. The Council is self selected.
Call for Council is held at the January meeting and the Council
is confirmed by the Village at the February meeting. Each Booth
has a designated Booth Liaison on the Council who acts as an information
resource for the Booth Coordinator and Booth members. Council
members should be a participant of several years in the Village,
preferably with Booth coordinating experience, and be familiar
with both the operation of the Village and the Fair.
COORDINATING COUNCIL SELECTION PROCESS:
Separate Document on the Website...
MEMBERSHIP / HOW TO
GET INVOLVED section #2
ELIGIBILITY: Eligible groups are democratically managed, have a cooperative focus, are responsive to community input, promote social change, are non-partisan and non-sectarian, and make a positive contribution to the community. Eligible individuals engage the public on subjects promoting the above values, both at and outside the Fair, or perform other activities approved by the Village as eligible. All groups, and individuals not performing activities approved as eligible, must submit a completed eligibility form to their Booth Coordinator by the second Wednesday in April. Eligibility is determined by the Eligibility Committee (which is open to everyone). Amended 2/8/2018
CRITERIA FOR VILLAGE PARTICIPATION: Each
person must belong to a group which passes eligibility, or pass
eligibility as an individual, and attend a minimum of 2 meetings
and 2 work parties for a worker pass/wristband, with one meeting
before the eligibility deadline in May. For a worker day pass
or an SO pass/wristband there is a minimum of 1 meeting and 1
work party before the Fair. To verify attendance, please check
in with your Booth Coordinator at the General Meeting and at work
parties. During the Fair, individuals/groups participate by conducting
workshops, demonstrations, presentations, staffing their booth
or other areas, attending the morning circle (not required, but
appreciated), and participating in the Village sweep two
of the four nights, Thursday through Sunday, one of which must
BOOTHS * GROUPS * BOOTH COORDINATORS:
A booth is made up of organizations, cooperative businesses, associations
and individuals sharing a common theme. Each Booth has a contact
person (Booth Coordinator) who acts as a liaison between the group
and the Village. All participants work together to form a cohesive
booth that reflects their work in the community.
A booth coordinator, selected by booth participants, should have
a minimum of 2 years village membership, and must already be participating
in the booth. Booth coordinators are responsible for the smooth
operation of their individual booths. They facilitate networking
among groups, participants and Council. Booth coordinators monitor
meeting and work party attendance for their booth members. They
will then determine a member's participation eligibility. Booth
Coordinators are responsible for sweeping their Booth, loft, and
Booth camping area. (Please see expanded Booth Coordinators Responsibilities
document for more information.)
BOOTH EMPOWERMENT: (This item
is up for review following the 2009 Fair)
Due to special circumstances (i.e. long travel distance) a Booth
may alter meeting and work party attendance guidelines of an eligible
Booth participant. The expectation is that someone from each Booth
will attend 2 work parties and 2 meetings for each camping pass
the Booth receives. The Booth should reach consensus on exempting
a person from work and attendance and be willing to pick up the
slack for them. Booth Empowerment only deals with work party and
Village meeting attendance and Pass/wristband distribution, not
MEETINGS – GENERAL: General
Meetings are held on the second Thursday of each month at 7 pm.
There are no General Meetings in July or August or December. September through November meetings are possible. Be sure to check the calendar web
page for any updates. Childcare is provided for most General Meetings.
SOUTH SATELLITE MEETING: The Village approves defining a virtual South Satellite Meeting as an official meeting counting towards the 2 meeting eligibility requirement. 2/8/2018
MEETINGS – COUNCIL: Council meets
on the Thursday night the week following the General Meeting (or
the third Thursday. of the month when no General Meeting is scheduled.)
Council meetings are open to any Village member.
MEETINGS – NEW MEMBERS: A new
members’ orientation meeting is held at 6:30pm, immediately
preceding the general meeting in March - June only. People
with 3 years or less participation in the Village are strongly
encouraged to attend. After a break, this meeting is revived in 2018.
MEETINGS – DECISIONS AFTER APRIL MEETING:
Items requiring decision by the Village will not be placed on
the agenda for the May and June meetings without the consent of
This item was removed 11-9-17 via the consent of Villagers as expressed HERE.
WORK PARTIES: Community Village work
parties are scheduled for several weekends before the Fair, generally
the first weekend in June. Once onsite, check in with your Booth
Coordinator. Bring your own drinking water, food, mosquito repellent,
or tools that you will need. It is a construction site - heavy
shoes are recommended.
WORKSHOPS & DEMOS: All workshops and
demonstrations must be scheduled by May 1, so that the schedule
may be compiled and submitted to the Peach Pit in time for publication.
EVERYBODY “CREWS”: Congratulations!
Everyone in the Village is a member of the Clean Up Crew, Sweep
Crew, Construction Crew, Village Fire Crew, Security of the Village
Crew, Recycling Crew, Flower Crew, OM circle... You are great
and if we all work together and contribute nobody gets burned
THE SWEEP: is conducted around 7 pm each
evening, Wednesday through Sunday, to clear the Fair of the public.
Booth Coordinators are responsible for sweeping their Booth, loft,
and Booth camping area. The participation of every Villager is
necessary to ensure that valuable, limited resources are not depleted
by uninvited guests and to insure that the Fair stays within its
allowed limits. Every Community Village person with a camping
pass will do two sweeps, one on Saturday night. Let your coordinator
know which one you will be doing.
SNEAKERS POLICY: The Fair and Village
policy reads: "Failure to cooperate with the sweep may result
in probation, expulsion, or suspension."
INFORMATION & SERVICES
PASSES: Each Booth is empowered, with the
help of their Council liaison, to determine who, among the eligible
participants, receives available passes. Diversity, reflecting
the world and Village participation are assessed toward pass allocation.
For pass allocation only, "Booth" is defined as those
groups and individuals who participated in the Fair the previous
year. In all other cases, "Booth" is defined as those
participating in the current year. The Village is given a limited
number of passes to give out to its participants. Each group is
permitted a Maximum of: two (2) Worker Pass/wristbands; OR one
(1) Worker Pass/wristband and 3 Day passes; OR 6 Day Passes. Registration
usually begins 3 weeks before the start of the Fair; each group
should return its payment for passes to its Booth Coordinator
before then unless other arrangements are made with the Booth
Coordinator. The Booth Coordinators will distribute receipts for
passes to the groups/individuals. Please pay close attention to
any date changes about registration.
Any booth that has not met the May 30 registration deadline may have one or more passes applied to the wait list from the allocation of the booth that year.
Any booth that has not met the emergency registration deadline of the end of the June in-town Village meeting will have one or more passes applied to the wait list from the allocation of the booth that year.
Any changes as the result of this process will not affect future year’s pass allocations.
Our Guidelines include this expectation of all Booth Coordinators: “Collect registration forms and fees…”
Booth Coordinators who repeatedly fail to meet the deadline may face consequences from the Village Coordinating Council.
"Booth" includes council, areas, and any other registration group.
“Registration” means submission to the Registration Coordinator of all completed registration forms and all funds due.
ADMISSIONS: You will need to bring picture
ID in order to receive your pass. Bringing your village receipt
is helpful, though not strictly necessary. Only you can pick up
your pass. Pass changes should be made prior to the Sunday before
the Fair; changes made after that point might not be accommodated,
though cancellations are accepted up to the event.
WRISTBANDS: Wristbands will be distributed
at the Community Village Admissions Booth. Wednesday through Sunday
you will not be allowed to enter the Fair without your pass/wristband.
The non-transferable Pass/wristband allows a person 11 or older
to camp Thursday, Friday, Saturday and Sunday nights, as well
as to attend the Fair, and the Barter Fair. Anyone 11 or older
on the OCF grounds must have a visible Pass/wristband. A photo
ID is available onsite as an alternative, at an additional cost.
SIGNIFICANT OTHER PASSES: SOPs are defined
by the Oregon Country Fair as "a person who shares your tent".
Historically the Village has been allotted one SOP for each 3
YOUTH & TEEN PASSES: All youth,
11-18, must have a Pass/wristband. Teens, age 14-18 must have
either a Fair Teen Crew Pass/wristband or a CV Teen Pass/wristband
through the Village. Check the OCF family website (see OCF CONTACT
INFO below) for Teen Crew application info. The earlier you ask
the fair for a Teen Crew pass (rather than a teen camping pass)
the more likely you can get one. 2009 Teen Crew application deadline
is April 15.
VEHICLES: Vehicle stickers are required
for all vehicles parked on site overnight. Vehicles without stickers
will be towed. Historically the Village has been allotted 1 vehicle
pass for every 2 Worker Pass/wristbands. Oversize vehicle passes (for RV or buses) may also be available.
T-SHIRTS: Community Village t-shirts may be purchased
each year. Order forms (which include the purchase deadline, prices,
and other info) are posted on the CV website and available at
CAMPING: All villagers receiving a wristband
must submit a completed camp form (available online) to the Community
Village Camping Coordinator by Village Registration weekend. Fill
up lofts and space in or behind your Booth first. Before you set
up your tent pick up your camping tag from your camp host. If
you are camping in the Village, check in with the camping coordinator
at the Village Info Booth. Every tent must have a tent tag displayed
on the outside of your tent. All camping gear in or near Booths
must be stored out of public sight by 8 am. Tent occupancy should
reflect tent size. IN GENERAL, CAMPING IN THE VILLAGE IS LIMITED
TO THURSDAY THROUGH SUNDAY NIGHTS. Camping on Sunday night is
limited to members working in the Village on Monday. Those remaining
on Monday must have their camp broken down by 10AM. Check in with
your Booth Coordinator.
FLOWERS: Bring flowers to add color and
beauty to the booths. Bring extra for other booths! Everyone is
on the “Village Flower Crew”.
BOOTH RECONSTRUCTION: The Community
Village construction coordinator will flag Booths needing attention.
Pressure treated wood, plastic, and plywood are not allowed. THE
VILLAGE CONSTRUCTION COORDINATOR MUST BE CONSULTED BEFORE ANY
REPAIR OR RECONSTRUCTION WORK IS BEGUN. OCF CONSTRUCTION GUIDELINES
MUST BE FOLLOWED. These are available online. Please RETURN ALL
BORROWED TOOLS to where you got them, the Come-Unity House or
the Village Info Booth. Each booth should have a Construction
Liaison designated to insure good communication with the Village
ARCHAEOLOGY: (From the OCF Guidelines,
2009) “The OCF property is the home of many important archaeological
sites protected by state law. Ground disturbance on these sites
requires a state-issued permit. All ground disturbing activities,
including replacement of existing in-ground structures, must be
approved by archaeology and construction crews. Violations of
this policy will result in disciplinary action up to and including
probation, suspension and expulsion from OCF property.”
LOFTS are for the use of Booth participants
only. Children should be accompanied anywhere above ground level.
All ladders need to be removed after the fair and nailed or chained
in the loft. Removable loft floors must be taken up and stored
after the fair each year.
CHILD CARE: The Little People Booth provides
children with a quality experience and care. Check with coordinators
for time and age limits.
YOUTH BOOTH: provides a hang out space
and facilitates ways for Fair family youth to feel included and
be of service to the Village. They are compensated with cash or
food vouchers by fulfilling villagers’ requests for assistance.
WATER/TOILETS: The Village has filtered
water for drinking located on the Peace & Justice side of
the ComeUnity House. Hand-washing is available by all toilet areas.
The closest one to the village is in Shady Grove. While there
are men’s and women’s urinals near Shady Grove, it
may sometimes be quicker to use the toilets in Politics Park at
Main Stage. There is a children's potty in our Little People booth.
DIRECTORY: The Village Directory will
contain a bird's eye map of the village on one side with the booths
listed, as well as the name of each group in each booth with a
contact name and number. This proves excellent for post-fair networking.
Copies will be located at the CV Information booth.
SIGNS & BANNERS: Connect with
the Signs and Banners Coordinator during booth breakdown at our
meetings or at the work parties. You have to make the signs, but
they will help you with paint, wood and material. Please contact
the signs and banner people early so they can best help you.
ENTERTAINMENT: Village entertainment
is scheduled by our Entertainment Coordinator, part of AREAS.
MORNING CIRCLE: The Village meets
every morning at 10 am, Friday, Saturday, & Sunday for gathering
& announcements of the day. It gladdens the heart to see many
folks at the Village morning circle. The Fair opens at 11am.
OPENING and CLOSING CIRCLE: Join us Friday
morning immediately following the morning circle and Sunday evening
after sweep for a final circle led by Spirit Booth to welcome
and end this year’s Fair with love.
OM Circle, Sunday @ 10:30 a.m. history: "om"
is a cosmic vibration for peace and unity. The Vision is to physically
encircle and embrace the entire fair with Om.
OM Song (sung to the tune of Folsom Prison Blues)
“Hear that OM a comin', Comin' round the Eight,
No matter what I'm doin', I will not hesitate,
to join that Holy Chorus, when it comes around.
Love that Sunday mornin', when the OM goes Down.”
CLEANUP AND RECYCLING: Remember the Goal
is a WASTE FREE FAIR! “Pack it in - Pack it out”.
During the Fair, recycling barrels are provided. Consider bringing
reusable dishes to cut down on waste. Before or after the Fair,
there is no garbage or recycling service available - pack everything
out! All Booths will cut non-recyclable wood to 16 inch firewood
size and/or leave for pick up. The last pick up is early Friday
morning before the Fair opens. All large items such as couches,
chairs, foams, tables and rugs must be hauled out and not left
in the fair garbage. Volunteer to be a Waste Warrior and help
staff the recycling kiosks on Sunday night. The Community Village
is a flood zone. Everything must be secured against or placed
above flood level. (See Booth Coordinator Responsibilities) As
far as Post Fair cleanup is concerned, ALL MUST BE PERFECT!"
GROUND COVER: All straw and other ground
cover must be removed from the Village, Booths and camping areas
after the Fair. (See the OCF Guidelines.)
REFORESTATION: BRUSH CUTTING IS NOT
PERMITTED, AND IS GROUNDS FOR OCF PROBATION. Use existing campsites.
Encourage growth of natural barriers between camps and elsewhere.
Please observe and respect areas roped off for reforestation.
PETITIONS: can be offered for signature
in the Village as long as they do not support or oppose a candidate
for office, a ballot measure, or specific legislation.
VENDING: The Community Village is not a
sales or fundraising area of the Fair. Only the Village Restaurant
and Cooperative Fruit are permitted sales in the Village. See special note regarding sales of Village T-shirts
4 HUGS PER DAY: is the minimum required
for basic human maintenance. As the population increases the minimum
daily hug requirement (mdhr) also increases!
NUDITY: Folks are required to cover their
genitals in public places during public hours.
RAIN: When it is not raining, there can be
no plastic visible to the public. Sometimes you will need to prepare
for a rainy fair. Plastic for upstairs floor, tarps to cover area,
clear sheets of plastic for wall displays (thus papers and display
don't get wet and the rain runs down the plastic)
GRIEVANCE PROCESS: The goal of the Grievance
process is clarification, understanding, and resolution as early
in the process as possible. The person who perceives a problem
1) talks with the person seen as causing the problem or not following
an agreed upon process; 2)talks with their Booth coordinator;
3) talks with their Booth as a group; 4) talks with their Council
Booth liaison; 5) talks with the Council as a group. The Council
has the authority to impose consequences; 6) brings the issue
to a Village meeting to appeal a Council decision, consequence,
or for further discussion; 7) files an OCF grievance procedure
if needed. The OCF Grievance Committee can often help you with
a neutral mediator if needed.
#4 Items in this section should be thought of
as “rules” rather than “guidelines.” Thank
EMERGENCY PROCEDURE & FIRST AID:
Stay calm; do not become part of the problem. We have a minor
first aid kit at the Info Booth. White Bird is on E 13th just
before Main Stage. For more help, contact Fair Central via telephone
in CV Info. Fair Central will contact appropriate crew or services
as necessary. Describe clearly: what is happening; where help
is needed; what help is needed.
DRUGS AND ALCOHOL: The OCF adheres to federal
and state laws. In 1997, the OCF Board adopted a drug and
alcohol free policy. Alcohol consumption is not allowed in public
places during public hours.
FIRE: EVERYONE is on
the Village Fire crew! All camping areas have fire exits.
The camping coordinator will point out fire exits when you are
shown where to camp. Fire exits are for emergency use only.
All Booths and camping areas must have a shovel and two 5 gallon
buckets filled with water and burlap bags in each. Know where
the buckets are and be sure they are filled. (Buckets and bags
provided by the Village, the Booth supplies the shovel) All camping
areas and booths must have a 5lb ABC fire extinguisher.
In case of fire, send someone with
knowledge about the fire to the Information booth to contact Fair
Central to give clear directions to the fire’s location.
Simultaneously, take action to put out the fire. Use whichever
is closer: wet burlap bags or fire extinguisher. You can beat
a smoldering fire out with wet burlap bags. If using a fire extinguisher,
remember “PASS” --Pull Aim Squeeze & Sweep. Hold
onto the fire extinguisher, pull the pin, and aim the hose at
the base of the fire. Squeeze the handle. Sweep the hose so the
spray can hit the base of the fire. “PASS”. They are
only effective for about 10 seconds.
No unenclosed or unattended candles
CAMPFIRES: Community Village has a village
campfire Saturday night, if approved by the OCF Fire Marshall.
A responsible adult from Community Village must monitor the fire
at all times with 2 water buckets, wet burlap bags and shovel
within reach. The water hose must be ready for use, as well. FIRES
ARE NOT ALLOWED IN THE CAMPING AREAS
& LIGHT: Unenclosed and unattended candles are not allowed
at the Fair; fire danger is too high. If using the beautiful paper
lanterns, illuminate with a flashlight or a glow stick. Other
options at night are LED battery powered holiday lights, solar
lights, and other personal lights without flames. Remember, light
SAFE SEX: Free
condoms are available at the Village Health & Healing Booth
WILD CHILDREN: Although we collectively
try to cope with youth energy this does not eliminate the need
for parental responsibility. From the OCF guidelines: “Youth,
18 and under, found by Fair management to be under-supervised
and in unsafe situations will result in a one year suspension
for the responsible adult listed with the youth’s pass.
Further incidents involving youth and the same adult will result
in a permanent expulsion of the adult from the OCF.” If
you see inappropriate behavior, be a responsible adult; intervene/redirect
the energy. If you are not able to do this find someone who can.
“A better way to restructure young people's perception about
behavior and relationships is adult modeling and practicing warm,
genuine connection with young people. This means adults playing
with young people and going in some positive direction that the
young people want to go in." - Kerin Hoag 3/10/91
SUN: Avoid overexposure.
Drink plenty of water and eat fresh fruit to avoid dehydration.
Note: irritation is the first sign of dehydration. Get enough
NO SMOKING in Community Village. Don't
be shy about asking visitors to extinguish cigarettes, just be
polite and refer them to the nearest designated smoking areas, where
the ashtrays are, between Shady Grove and the Junction. .
FOUND: Return all tools or anything else you find to the Info
Booth. After the Fair, all lost items are taken to the Fair office.
A Lost Item form is available on the OCF family website.
OCF GUIDELINES: (OCF Guidelines are
Rules, that must be followed, not guidelines which one may fudge):
"Failure to abide by the Oregon Country Fair Code of Conduct,
the Guidelines, or State, County and Federal laws may result in
expulsion from the Fair, Booth penalty, removal from staff position,
termination of membership, or being turned over to the proper
officers of the law, as the situation requires..." All people
receiving a pass should be familiar with the OCF Guidelines, available
on the OCF website.
HUMANISTIC INTERVENTION: Training
is offered to all by the Fair. It is strongly encouraged that
all Villagers attend human intervention training. All persons
with a Staff T-shirt are required to attend annually. They usually
are on the last Sunday in June. Check the calendar published in
the OCF Guidelines.
FAIR FAMILY NEWS AND OCF MEMBERSHIP:
To receive the Fair Family News and/or become a Fair member (to
vote for Board Members, referendum questions, and the Jill
Heiman Vision Fund category at the Annual Meeting, contact the
Fair office. To be a voting member, you must have participated
in one of the last two Fairs (does not include SOPs) and be registered
30 days prior to the election. See the OCF calendar for
current dates and deadlines.
OCF BOARD OF DIRECTORS meets the first Monday
of each month (except July) at 7 pm in the EWEB Community Room,
Eugene. Due to the Labor Day holiday, check the calendar on the
Fair website or in the Fair Family News for the date and location
of the September board meeting.
OCF CONTACT INFO:
OCF, 442 Lawrence Street Eugene, OR 97401
OCF public website:
Fair Family website: http://www.oregoncountryfair.net
VILLAGE CONTACT INFO:
Village website: http://www.efn.org/~comvill/
(The following info changes year to year)
Mail: Samuel Rutledge, 512 Heywood Ave, Eugene, OR 97404
Village Ear: 541-521-7208
Expectations for Booth
- Read and be familiar with the Country Fair guidelines, available
at the OCF office.
- Read and be familiar with the Village guidelines, and make
sure all booth members understand the Village guidelines.
- Understand eligibility criteria; insure all booth members
submit eligibility form.
- Comment on eligibility form regarding groups and individuals,
RE: contributions so far this year, contributions in previous
years, eligibility of group, etc.
- Be accessible by phone to booth members and council liaison.
- Be a member of a group, or an individual, in the booth they
- Take attendance and facilitate during booth breakdown, or
arrange/appoint an alternate.
- Participate in booth coordinator meetings or send an alternate.
- Find out from alternate what happened.
- Identify and record their group's contacts and make sure
they all have all necessary information.
- Help with outreach by aiding new group's entry coming into
- Help with networking by being the coordinator for groups
and individuals in the booth, aiding in the communication
and cooperation among them.
- Encourage group members to participate in the planning process
and build cohesiveness in the booth.
- Encourage development of displays and demonstrations within
- Help encourage and coordinate workshops from your booth
for the fair.
- Communicate regularly with your council liaison.
- Collect registration forms and fees; distribute the day
pass and camping pass receipts.
- Help coordinate use of living space around the booth. Loft
space must be filled before camping spaces are allotted.
- Attend workparties and take roll of members of the booth
attending workparties, or appoint an alternate for this task.
- Coordinate booth staffing during the fair and anything else
that comes up that needs doing.
- Help with the sweep each evening, encouraging others to
help with this important part of village responsibility and
- Help with needed cleanup after the fair.
- Have participated in the Village at least two years and
with the booth one year, or co-coordinate.
- Notify council of booth members who do not earn their pass.
- Hold at least one booth meeting not during village meetings
unless circumstances forbid.
- Coordinate construction on booth:
- Get diagnosis from construction coordinator or other
qualified person as early as possible.
- For major projects, arrange preparation of written plans
and cost estimates by Feb. 1st.
- Extract commitments for projects.
- Draw from talents of booth members whenever possible.
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