Community Village Minutes
January 11 | February 8 |
Community Village Meeting, Feb 8, 2018
Facilitated by Jair
Approve online/remote South Satellite meeting?
Individual Eligibility Guideline proposal decision
50th anniversary ideas discussion/brainstorm/ looming deadline
Late Registration remedies discussion (or send to Council)
One Fun Thing - massage circle test?
Activist Report: PeaceJam
- Childcare: we’ll pass the hat and play with your children. We’ll be at all the Village meetings, and be ready during new member orientation at all in-town meeting at 6:30. Onsite work party child care will include 2 dates, to be determined.
- Workshops & Demos: Forms to apply for workshop scheduling are available at our meetings and online HERE. Items scheduled by April 1st will make it to the Peach Pit schedule. Those who miss that deadline can still get on the Village displayed schedule if submitted by June 1st.
- “Normality Free Zone” banner replacement needed: This banner hung from DOORS to Spirit for many years but is now in ruins. David Oaks of Mind Freedom makes this proposal, that a group of Villagers from nearby booths assist in designing a new version of this banner and it seems to have the Village make and pay for it. This item will go to Council for discussion.
- Sam spotted out and applauded for doing a great job facilitating an OCF Board meeting.
- In the Works at OCF?: We were told OCF is in the process of purchasing the nearby winery where vehicles are parked. The parking fees just for Fair would cover the cost of the winery’s mortgage for the whole year. Stay tuned.
- New Member Orientation: Russell says it’s not just for new members. This service will be available at every in town meeting this season. Meeting subjects will be different each time and will really help crate community among new comers and more. Notes and resources will be available on the DRUM and eventually online.
- OCF Community Center: What ever happened to the Community Center idea, now that the money may be spent on the winery? Come to the Garden Club 1645 High St to learn more, March 3, noon-4pm.
- Wash the Spoons & Forks: Come to the Northwest Youth Corps the weekends of 2/10-11 and/or 3/17-18 to wash utensils and be part of the OCF youth community.
- Vehicle Stickers: This year OCF changed some rules re: vehicle stickers that may result in fewer “extra” stickers being available. Start now to look for carpooling…
OCF Board Report
Sam: Some items of interest from the last Board meeting…
- Tacit, temporary approval was indicated for a few of many 50th anniversary (2019) ideas.
- Night noise guidelines were changed to allow, upon neighborhood approval, amplified sound on stages till 3AM Friday and Saturday, and until 1AM Thursday and Sunday. Party!
- There will be fireworks this year.
- If you are not an OCF member, please sign up HERE. Some Board candidates may need your votes!
David: nothing new, no flooding, all OK.
Tim: Instead of a Consensus Rap, this season we will be looking at our Guidelines in depth, as they may need revisions from the present 2009 version. But today we’ll start with lesser known ones…
- Everyone was asked to stand, then as these below crews were listed, folks who did not engage in that crew‘s activities would sit down. Only about 15 remained standing. What crews did you participate in last year?
“EVERYBODY “CREWS”: Congratulations! Everyone in the Village is a member of the Clean Up Crew, Sweep Crew, Construction Crew, Village Fire Crew, Security of the Village Crew, Recycling Crew, Flower Crew, OM circle... You are great and if we all work together and contribute nobody gets burned out!”
- Did you know this definition?
”SIGNIFICANT OTHER PASSES: SOPs are defined by the Oregon Country Fair as "a person who shares your tent". Historically the Village has been allotted one SOP for each 3 Worker Pass/wristbands.”
- How many even knew this was a guideline? Bring Flowers!!!
“FLOWERS: Bring flowers to add color and beauty to the booths. Bring extra for other booths! Everyone is on the “Village Flower Crew”.
- Our facilitator decided, why not do this right now? So we did…
“4 HUGS PER DAY: is the minimum required for basic human maintenance. As the population increases the minimum daily hug requirement (mdhr) also increases!”
- I thought it was really important to mention this one. Just in case…
“NUDITY: Folks are required to cover their genitals in public places during public hours.”
- And did you know this was important enough to get in the guidelines?
“SAFE SEX: Free condoms are available at the Village Health & Healing Booth and WhiteBird.”
Virtual South Satellite Meeting Proposal
Sam & Drake: Drake has for the last few years been the Council rep at both North & South satellite meetings. These meetings are counted as a regular Village meeting to count toward meeting your 2 meeting annually eligibility requirement. They involve Villagers who live far away yet still want to meet to build community. The South folks decided together that, because the expense to travel to Northern California to meet was very high, burned carbon , and cost the Village $200+ to cover Drake’s travel, that they would like to meet via some kind of video or tele conferencing. This discussion is to ask the Village to consent to allow this remote meeting to qualify as an official guideline qualified meeting.
These thoughts were expressed: What about slow internet? | Easier to drive to a fast connection than to drive toi a meeting | Maybe we could live stream a Eugene meeting, too | GoToMeeting is a good vendor, you can participate with just a telephone | Providing tech support for this is not worthy of a pass | Won’t we lose our ability to create community if folks meet virtually? | Maybe the South Satellite meeting we’re talking about could be open to anyone? There are about 10 folks who attend now | Be sure your online communication is secure.
During the discussion it was noted that Molly E was observing our meeting remotely via her son’s (I think) laptop. This led some folks to object that streaming this meeting was not authorized. But we all agreed it was OK this time.
Eventually, leaving the conversation for regular meeting streaming for another day, we Consented to this:
The Village approves defining a virtual South Satellite Meeting as an official meeting counting towards the 2 meeting eligibility requirement.
All 2018 candidates for Council were confirmed. See the list HERE.
Individual Eligibility Guideline Proposal
John: Our Guidelines regarding Eligibility to participate in the Village list requirements for activist groups, but not for activist individuals. He believes the guidelines should be amended to list eligibility requirements for activist individuals who are not members of an activist group. (This does not apply to individuals who provide an infrastructure service for their pass like Info Booth or Areas. In other words, perform other activities approved by the Village as eligible.) The discussion involved clarifying who this would apply to. There was general agreement.
Present guideline is this:
ELIGIBILITY: Eligible groups are democratically managed, have a cooperative focus, are responsive to community input, promote social change, are non-partisan and non-sectarian, and make a positive contribution to the community. All groups must submit a completed eligibility form to their Booth Coordinator by the second Wednesday in April. Eligibility is determined by the Eligibility Committee (which is open to everyone).
Eventually we Consented to this:
ELIGIBILITY: Eligible groups are democratically managed, have a cooperative focus, are responsive to community input, promote social change, are non-partisan and non-sectarian, and make a positive contribution to the community. Eligible individuals engage the public on subjects promoting the above values, both at and outside the Fair, or perform other activities approved by the Village as eligible. All groups, and individuals not performing activities approved as eligible, must submit a completed eligibility form to their Booth Coordinator by the second Wednesday in April. Eligibility is determined by the Eligibility Committee (which is open to everyone).
50th Anniversary (2019) Celebration Ideas
We brainstormed a bunch of ideas, all of the Village centered, that is, they will happen in the Village. At the end we Consented to
create the 50th Anniversary Idea Committee to develop and present up to 10 ideas for the Village to choose from
at the March meeting and we can then deliver to OCF by the mid-March deadline. To join this committee, please contact firstname.lastname@example.org
These ideas can be added to the ideas in previous meeting…
- Create a 3D architect model of the Village
- Ask Bob F to bring back some old bands that played our stage in the past
- Have the Village Moon the Midnight show…
- Ask OCF for cash to create a uniform looking display board to be mounted in each booth, where they could list the names or stories of significant positive impact on the world that members of the booth have had over the 50 years
- Use the yarn idea to string connections between booths – we still live in an analog world…
- Have a scavenger hunt with historical clues, maybe use the yarn for that, too.
- Focus on the next 50 years – what are our goals?
- Highlight groups no longer in the Village
- Describe the world we want – a Village Agenda display?
- Tell the Peachy the Dragon story
- High light the most popular and long standing workshops
- Do a holodeck display: 50 before – 50 after
- Revive the daily Village Vision, the first mimeographed publication distributed daily during Fair, born in the Village.
- Media literacy in the OCF – from mimeograph to holograph augmented by a middle aged dragon…
- Bury a time capsule (bury!!?!)
- Create a “Village Alumni” altar
- Display of all the Villagers who have grown up at the Fair.
- Use the Shady Grove path fence to put up a 50th display of poster, stories, photos…
- Make a book or video of stories, oral history…
John: Some booths have been delaying completing their booth’s registration beyond the needed deadline, mostly because at least one pass had not yet been connected to a specific person. This is causing unneeded stress that John wishes to avoid. He suggested that a booth that does not submit all registration forms and cash on time should have one worker pass be transferred to the waiting list. The idea is not to punish the booth, but to provide an incentive to have all the passes that are allocated actually be assigned to someone in a timely manner. Some suggested more than one pass should be reassigned. Others wondered if this reassignment would go beyond one year, be permanent. There was some concern that all booth coordinators should weigh in on this first. We Consented to do this:
"The Village directs the council and/or booth coords to create a policy by which one or more passes may be applied to the wait list from the allocation of a booth that has not met the registration deadline." - with the understanding that "booth" includes council, areas, and any other registration group.”
Activist Report from PeaceJam
Darren Reiley: This international group was founded by Nobel Peace Prize winners like the Dali Lama and Desmond Tutu, and is now active in 39 countries in addition to our NorthWest affiliate, which has been active for 20 years. Much curriculum for training has been developed around 10 issues, among them Race, Peace, Poverty, etc. Young people are studying these ggoals and methods globally and locally using in action to change the world. Here we have year round programming for educators and staff. SHIRIN EBADI, 2003 Nobel Peace Prize winner, will be here for our PeaceJam Youth Conference APRIL 6-8, a local conference for young people to participate in – open to any young 8-12th grade person – featuring workshops, discussions and keynote speaker SHIRIN EBAD, an Iranian activist living in exile. Register now for the conference or speech.
Visit www.peacejam.org for more information, follow the one billion acts of peace progress. Contact email@example.com
- There is a McKenzie Men’s Group. They talk about man stuff…
- 4th Saturday Dance Party continues at the Odd Fellows Building in Cottage Grove, 7-10pm.
- Jim Evangelista of Reality Kitchen is in the hospital fighting an infection. Send him your love.
- City of Eugene Emergency Response Preparedness will provide info and other resources at the East Blair Housing Project 940 W 4th, 3-4:30 on March 3rd.
3 items Consented on?!? That’s a record!
Choose raised hands from right to left sometimes…
We arranged ourselves in a circle and did a Circle Massage while we OM’d. Awesome.
January 2018 Village Meeting Notes, updated
Sam Rutledge facilitating
John asked for "Late Registration" to be added (10 minutes)
- DRAKE: There are no more South Satellite meetings due to logistical issues and low attendance (?).
The last one (2017) was held in Mount Shasta.
The only Village satellite meeting now is North Satellite in Portland.
PAUL (Spirit booth) said someone he knows may be willing and able to livestream a satellite meeting in
return for a couple of passes.
- New Member Orientation will begin next month (February) after Council reviews Russell’s proposal
- Claudia has offered to work with the Village to fundraise for a drum kit to be purchased by the Village for use on the stage during fair. Council will consider this at their meeting.
Fair Announcements made during Non-Fair Announcements:
* OCF is hiring for its administrative staff position currently held by Norma
* LAST YEAR'S VILLAGE FIRE TENDER SAID HE WILL DO IT AGAIN THIS YEAR)
DAVID: There have been no big windstorms and no flooding so far so the Village is in pretty good shape.
Usually there are at least one or two floods (one year fairly recent the Village was flooded 4 times).
Be sure and check in with the Fair site caretaker 9a-9p if you want to go on site.
SAM said the caretaker has posted pictures of bear prints!
DAVID said that bear has been hanging out at the Fair site for some time.
KATIE: Consensus is not so much about "agreeing all the time" but about "coming to a solution"
as a group and to do it with "love and listening." We routinely use consensus in our family and friend settings. It’s not about agreeing, it’s about being OK with something. It can be hard but it’s worth it. Deep listening as our best selves.
SAM remarked that he likes how our Consensus Rap has evolved from reviewing the mechanics of
consensus, to the "beautiful overall picture" of what it's about and how it's different from the
way we usually think of group decision making.
Tim went over the two items consented on during the Fall Village meetings.
1. Remove Guideline: MEETINGS – DECISIONS AFTER APRIL MEETING
The village reached consensus 11/9/2017. Arthur stood aside.
“Village consents to remove guideline recommending rule against making decisions after April and directs the council to be vigilant about the village’s time especially in regards to eligibility and the logistical needs of pre-fair meetings when setting village meeting agendas.”
2. Eligibility Forms for Designated Service Booths
“Service Booths shall be exempt from the standard eligibility form, and instead are required to use an internal, booth oriented eligibility process, subject to periodic review by the Eligibility Task Force or Coordinating Council. These booths are: Restaurant, Cooperative Fruit, Info booth, Little Village, AAAA, Youth Power and Areas.”
"LATE" REGISTRATION (John)
At the Onsite meeting last June (2017), JOHN said he was "shocked" how at least one booth had
not collected and turned in money for its allocated passes. This puts both him and the Village
in a very difficult situation, since he has to balance the cash flow for the Village's account
and be accountable to the Fair organization.
Since "late" registrations affect the Village's cash flow, something has to be done,
not to be "condemning" but we need to "find incentives" for booths to get pass fees collected and turned in
before the June meeting onsite.
One "incentive" might be a rule that booths must get in registrations by the June meeting or lose
a worker pass!
Reaction: that seems kind of harsh! Maybe those registrations should be put on the "waitlist."
John suggested that if a pass’s money had not been received by the June in-town meeting, the booth would lose that pass that year. Why isn’t this OK, he asked. Booths may be worried about permanently losing the pass, though it frequently happens for other reasons. Is taking a pass away too consequential? Maybe use the waitlist somehow? More next month….
JOHN would like the Council to address the question.
The Morning Meeting (except before the Opening Ceremony) has not been well attended for a few years now. Why?
Is it that people tend to be pretty busy in their booths and in camp each morning of Fair?
Is it that people are recovering from partying/fire etc the night before?
JOE (Stage crew) said mornings are busy and it's very hard to get their attention at that time.
TIM mentioned that it used to be that people attended because they WANTED to be there.
What would bring people out for the morning meetings?
* A bell/gong to get people's attention
* COFFEE! (much enthusiasm for this suggestion)
* Minimal meeting/more music and singing
* Make it kid friendly!
* Make sure people know what it's for
* Keep it to a half an hour
* Make an announcement: "Come & Get Your Coffee, Say Hi, Check In!"
What can we do to make this gathering more appealing, more essential to todays Villagers?
Use a microphone to announce it | do a massage circle | set a time frame and clear agenda | nothing: too tired to attend or too occupied somewhere else or kids are to grumpy | it’s a circle, not a meeting | need a higher vibration, maybe bring in someone to vibrate | Is the purpose to provide info or build community? | there is safety and program info to share | Friday is still good with opening circle | keep Sat & Sun to 30 minutes | booth coords should be required to attend…
ELIGIBILITY GUIDELINES FOR NON-AFFILIATED INDIVIDUALS (discussion)
Decision will be on the agenda for the February Village meeting
Special guidelines are needed for those Village workers who, although not formally affiliated with
a particular nonprofit group or organization, are involved in educating the public about some aspect
of the Village, serving the needs of the Village, or that aligns with a particular booth's mission
(such as Peace and Justice). People working with Entertainment, Spoken Word and Arts are also in
this category, as well as individuals involved in social and community-based activism or
other activities representing Community Village's mission and values.
KATIE reported that the Eligibility "Task Force" has been meeting about this to help the
Village Eligibility Committee, which sorts through hundreds of applications each year. The
committee needs more specific criteria for evaluating individual pass requests.
KATIE said the Task Force will bring the formal wording to the next Village meeting for
consideration and consensus. The format and wording for Individual Eligibility will be similar to
that for Group Eligibility, she said. "It looks a lot like the group guidelines, with some modifications."
There may also be some additional volunteer hours required for individual passes.
TIM would like to have individuals describe on their applications "what they're doing in the
world that makes them eligible to represent what the Village is about to the public. I would really
like to know that."
DEA (Spirit booth) said individual eligibility considerations will vary, depending on the booth.
INTENTIONAL COMMUNITIES booth member (name??) said the new guidelines will affect who they will be
outreaching to this year. They really need the formal decision next month so they can recruit new
50th ANNIVERSARY IDEAS BRAINSTORM/DISCUSSION
(2019, not this year)
Check out earlier ideas/brainstorming from last fall's Village meetings summarized in the
JANUARY 2018 issue of Theater of Change
* If you have an idea, flesh it out in more than one sentence and post it on the CV Drum!
DEA (Spirit) said she went to a couple of Fair brainstorming meetings last year; OCF wants to bring
special attention to Community Village and wants ideas from us about what that might look
There will be something at the Fair entrance highlighting Community Village. (Maybe not)
OCF has earmarked some funding for this! OCF will do the marketing.
We need to develop four or five solid ideas and send them to OCF.
KATIE: Has been the Village liaison to OCF regarding 50th anniversary plans.
They want some kind of "really engaging" performances/installation, not just pamphlets
lying around out front!
IDEA: Highlight people who grew up in the Village or have some long-term affiliation and have
gone out in the world to do big and wonderful things. Examples: Darren with PeaceJam, who has
done some work with the Dalai Lama; Kelsey Juliana of Green Earth booth, one of the lead "child"
plaintiffs in Our Children's Trust lawsuit against the US government.
TIM: Create a three-dimensional display showing the Village's groups & organizations and their
connection to peace and justice and a beautiful environment...
Starting with a 4x8 piece of wood with nails, with the names of CV's groups on one side. Then use lengths
of yarn to "make networks" between our organizations with bubbles representing concepts like "Peace"
and "Clean Environment" etc.
SAM: We could transfer that idea to a physical grassy area and use posts, connected with yarn to
make "webs" that would hold up a paper mache globe.
TIM said "that's a lot prettier!"
IDEA: Go back 50 years and revisit social/national issues to see how they've evolved over that time
and show that in the context of CV somehow.
DEA (Spirit): OCF wants to highlight what Community Village has ACCOMPLISHED over that time.
IDEA: Show how CV itself has changed in 50 years
IDEA: Scavenger hunt
ONE FUN THING
Paul from Spirit Booth led us in a movement/vocalizing activity
CANDIDATES STANDING FOR COUNCIL
All of the current Coordinating Council members are standing again and made short statements about their
length of affiliation and their service to the Village. Their contact information and full
names are on the Village website.
Those who stood are:
Oblio Stroyman 541-579-9289 firstname.lastname@example.org
Drake Eubank: 541-579-9022 email@example.com
Karla Caudell 541.337.5319 firstname.lastname@example.org
Tim Mueller 541-521-7208 email@example.com
Diane Albino (541) 933-2584 firstname.lastname@example.org
David Hoffman (541) 484-9204 email@example.com
Big John: 541-606 4151 firstname.lastname@example.org
Sam Rutledge (541) 337-6970 email@example.com
Katie MacCionnaith 541 232 0784 firstname.lastname@example.org
Shadow: Dea Lisk: 541-543-8832 email@example.com
SAM: Meeting facilitation team; helped with bookkeeping/budget matters; he tries to keep up
with what's going on at the Fair while it's happening!
DAVID: Elder, AlterAbled, Master Gardeners, VegMatics steward since '85; he said he felt
that if a Villager has an issue with someone standing for Council that leads them to consider
blocking that person, it means those issues should be worked on year round!
Not when the Council is standing.
BIG JOHN: 6th year in the Village; Deconstruction and Pre-Fair Coordination
KATIE: Construction Coordination, PreFair OCF liaison; Eligibility Task Force; Facilitation Team;
"I like to think of Big Picture things and work at that level" so she does lots of meetings!
TIM: 15 years; got interested back when his SO was on Village Council; Village website and
newsletter; he likes knowing what's going on; his mission is "to pay attention to guidelines
and keep them alive."
DRAKE: Satellite meetings liaison, LifeLong Learning booth liaison; said he's "the person
who is least interested in Council Camp on Saturday night"
DIANE: Elder, in the Village since the early years! Teen crew liaison
KATIE also stood for OBLIO and CARLA who were unable to attend the meeting.
KATIE/CARLA: Bookkeeping, Village meetings arrangements, Registration, Food Vouchers
KATIE/OBLIO: Village and Council meeting minutes; Rainbow Village founder, gender
DEA LISK of Spirit Booth is standing for Council Shadow. Her contact information is also
on the website.
TIM said there's still time for new candidates to stand for Council before the next Village meeting.
JOHN facilitated the meeting while SAM was Standing and reminded everyone of the process for
presenting and resolving issues with anyone standing for Council. (Also fully outlined in the
January Theater of Change newsletter and on the Village website.) People must be notified and
issues need to be worked out before the next Council meeting, in two weeks!
JOHN said he still sees the need for review of some fundamentals of Consensus decision making,
and "a shared understanding of what's going on," especially when it comes to "blocking" versus
"standing aside." In this process each Villager has an "ethical obligation to not force your
personal agenda on the larger group."
The Council will be confirmed at next Village meeting if consensus is reached.
NON-FAIR ANNOUNCEMENTS (NOT!)
* SAM: Technically this is a "Fair Announcement" but it's happening now: OCF is hiring a new
administrative staff person.
*LAST YEAR'S VILLAGE FIRE TENDER WILL DO IT AGAIN THIS YEAR!
* PAUL/SPIRIT BOOTH plays at Agate Garden on certain Wednesdays
* "SNUGGLE DANCE" Ecstatic Dance Feb 10th Oblio will be the DJ!
Everyone agreed that we should rearrange the chairs closer together and fill in the Grand Canyon in the middle of the room, which made it so hard to hear everyone who spoke.
that's all for now folks! See y'all in March. –Karen and Tim
Tim Mueller, Council note taker, webmaster, agenda coordinator, newsletter publisher
In the midst of sparkling crystals, aromatic foods,
and a river of people rests an island of idealism, the Community Village.
At the heart of the Fair, Community Village promotes social and environmental
awareness by providing a forum for the free communication of ideas.
The process of putting The Village together is as significant as the
end itself, as we organize cooperatively through consensus decision-making.
Since 1976, we have grown from a modest display
of appropriate technology to a community involving the energies of individuals
from over 90 organizations.